Leadership Insight: Get Out of the Office
“Offsite Meetings are a great use of time and resources, invigorate and inspire the team, and pay dividends.”
-Spencer Rascoff, Zillow Executive Officer
Like Rascoff, Lone Star Peak Performance believes that conducting regular offsite meetings is an essential element of organizational success. In fact, we recently dedicated an entire social media series to learning about the importance, and benefits, of offsite meetings.
During the series we covered the top five reasons to conduct an offsite meeting.
1. Productivity and focus
Getting out of the office removes common distractors and allows team members to focus on the task at hand. Return on time invested is exponential when you gather for one eight-hour meeting instead of eight one-hour meetings.
2. Face-to-face networking time.
There’s no substitute for meeting in person. Offsite meetings allow team members that work in different departments or different states to connect and establish relationships that will pay dividends into the future.
Team building exercises allows team members to see each other in a different light. Different strengths are revealed completing challenges than sitting at a desk. Plus you’re having a whole lot of fun, which creates powerful shared memories!
4. Tech boost
Using an offsite meeting facility provides your team with access to new and different technology. The change in environment and equipment allows your team to be more creative and engaged.
5. Encourage creativity
Offsite Meetings generate meaningful, creative ideas that may not emerge in the daily grind of the office. Fresh air and scheduled time to plan/envision empowers team members to take control of the future.
Once we understood the importance of conducting offsite meetings, we wanted to focus on maximizing the event by reviewing the top five tips for planning a successful offsite meeting.
1. Identify the objectives
When planning an offsite meeting, it is imperative to first understand the objectives of the event. From there you, or an experienced meeting planner, can design an event that will support your organization’s goals.
2. Do a site visit
Knowing the parameters of the venue will help you understand how to utilize the entire space for your offsite meeting. A site visit also allows you to work closely with the venue to make sure that all of your needs will be met.
3. Location matters
Be sure that the offsite meeting venue you choose can support the event’s objectives. The venue should offer everything you need: accommodations, catering, team building, on-site activities, etc.
4. Don’t forget the fun
Successful offsite meetings are not all work and no play. Fun elements help build teamwork and camaraderie. They also energize team members so they are more engaged during traditional meeting times.
5. Maximize your budget
Be creative and watch out for hidden expenses. Look for a venue that includes use of meeting space and wireless internet at no additional fee to help stretch your budget.
We couldn’t agree more with David Roth of Forbes magazine: “Plan an offsite meeting completely away from the work environment- a place that offers conference facilities and campfires.”
The Lone Star Peak Performance team has been planning and running offsite meetings and team building experiences for over 18 years. Our meeting professionals will work hand-in-hand with you to customize the experience to meet your goals. We are confident that an event at the inspirational M5 Ranch will enhance your company’s success this year. Contact us today!